Minutes of AGM held on 2nd November October 2010

PRESENT:

Committee:

Gerald Manning, Chairman
Claire Goodwin, Treasurer,
Gill Manning, Publicity
Debbie White, Secretary
Lise Martin, Simon Howard, Teresa Price, Frank Housam, Maria Greenwood, Vivienne Hutton, Angus Cottey, Doreen Jenkins, Ken & Desni Botfield, Eddie & Ann Mills, Mary Stanbury, Vic Loose, Jacky Bradford

Jane & Laurence Devonshire

Apologies: David Lowes

1. Minutes of AGM 24th November 2009: The minutes of last year’s AGM were approved and signed.

2.Chairman’s report

“We can look back at a very successful year, with excellent fundraising events that have replenished the committee’s coffers and gave much fun to many people. The Fayre weekend was probably the hottest of the summer, which led to a truly great carnival atmosphere and an utterly exhausted organising team. I thank you all for the tremendous effort that went into the whole year’s events.

I myself felt I needed a rest from the chairmanship and I therefore informed the team at the August meeting that I would stand down from the chair at the AGM. However, given the very important issues that have to be debated and the decisions to be made, the Anderton & Rowland proposals in particular, I have since felt that I would be failing somewhat in my duty if I gave up the chair at this time. This is not to say that there are no others who could chair the committee equally as well or better than I, and indeed someone else will have to sooner or later!

I therefore offer myself for re-election to the chair, if nominated. If elected I would seek the committee’s support in creating the position of a vice chair and filling that position under item 5, nomination and election of officers. I would also like to take a look at members’ roles for the coming year, which I propose to also do under item 5. Once again, I wish to place on record my sincere thanks to office holders and members of the committee for the unstinting time and effort that they have put in during the past year.”

3.Treasurer’s report

Claire Goodwin reported that the bank balance stood at £7,012.05 (which includes £1,800 for capital asset purchases). The overall profit from the Fayre and fundraising events was £2,848.21. Whilst the Fayre had free banking with the NatWest, Claire would look at the options for interest-paying savings accounts.

4.Election of officers and committee.

David Lowes had decided to stand down from the committee but had offered to help on Fayre days and at fundraising events, as required. Thanks would be conveyed to David for all his help.

Jane and Laurence Devonshire offered to join the committee and were extended a warm welcome.

Pavanne Hawkes might also be interested in joining the committee and would be notified of the details of the next meeting.

Jim and Carole Campbell would not be able to join the committee but Carole had offered to assist with the Fayre publicity and Jim had offered to help on Fayre days and at fundraising events, as required.

Angus Cottey would contact David Taylor with regard to the website promotion.


Ken Botfield proposed and Mary Stanbury seconded that the existing committee be re-elected. Mary Stanbury then took the chair for the election of officers. Claire Goodwin proposed and Mary Stanbury seconded Gerald Manning as Chairman. Gerald accepted and Mary thanked Gerald for being an excellent chairman. Ken Botfield proposed and Simon Howard seconded Vic Loose as Vice Chair. Vic Loose proposed and Ken Botfield seconded Claire Goodwin as Treasurer. Doreen Jenkins proposed and Mary Stanbury seconded Gill Manning as Press & Publicity Officer. Mary Stanbury proposed and Simon Howard seconded Debbie White as Secretary.

5.A.O.B.

Committee Roles: It was agreed as follows:

Booking of stalls and sideshows: Mary Stanbury, Desni Botfield
Talent scout: Viv Hutton
Playzone organiser: Teresa Price
Sign painting: Desni Botfield, Teresa Price, Ken Botfield
Dog events: Jacky & Pete Bradford
Fundraising events: Jacky Bradford, Vic Loose
Children’s sports and arts: Lise Martin
Town Criers competition and Caravan Club: Frank Housam
The Heavy Mob: Simon Howard, Gerald Manning, Ken Botfield, Vic Loose, Eddie Mills, Laurence Devonshire, Jim Campbell, Angus Cottey.

Events calendar

Gill Manning and Carole Campbell would look into the possibility of a village events calendar being published and placed in, for example The Witheridge Voice, the village stores and/or village noticeboard.

There being no other business, the AGM closed at 8.15pm.

6.Date of Next AGM:

The date would be set later in 2011.